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Terms and Conditions

1. Purchase Order Terms and Conditions for:

Counterfeit Electronic Parts Avoidance:  The seller shall ensure that only new and authentic materials are used in products delivered to LPI. The Seller may only purchase parts directly from Original Component Manufacturers (OCMs), OCM authorized (franchised) distributors, or authorized aftermarket manufacturers. Use of a product that was not provided by these sources is not authorized unless first approved in writing by LPI. If suspect/counterfeit parts are furnished to LPI by seller under the purchase order or are found in any of the Products delivered hereunder, such items will be impounded by LPI. The seller shall promptly replace such suspect/counterfeit parts with parts acceptable to LPI. The seller shall be liable for all costs relating to the removal and replacement of said parts, including without limitation, LPI’s external and internal costs of removing such counterfeit parts, reinserting replacement parts, and any testing necessitated by the reinstallation of seller’s products after suspect/counterfeit parts have been exchanged. Seller shall be fully liable for all such costs, even if such cost might be considered indirect, special, or consequential damages. Seller’s liability for suspect/counterfeit parts shall not expire for sixty (60) months after delivery. At LPI’s request, seller shall return any removed suspect/counterfeit parts to LPI in order for further investigation.

Right of Access:  Sellers understands that by accepting an LPI Purchase Order, they are allowing the right of access to LPI, LPI customers, and any regulatory authority to the Seller’s facilities and applicable documentation.

2. Copyright:

All content on this Website, including but not limited to text, images, graphics, logos, videos, and software (“Content”), is the property of Liberty Partners or its licensors and is protected by United States and international copyright laws. Unauthorized use, reproduction, modification, distribution, or republication of any Content without prior written permission from Liberty Partners is strictly prohibited.

You may view, download, or print Content for personal, non-commercial use only, provided you retain all copyright notices and do not modify the Content. Any other use requires express written consent from Liberty Partners.

3. Trademark:

The names, logos, and slogans displayed on this Website, including “Liberty Partners” (“Marks”), are trademarks or registered trademarks of Liberty Partners or its affiliates. These Marks may not be used in any manner without prior written permission from Liberty Partners. Unauthorized use of the Marks may constitute trademark infringement, which could subject you to legal liability.

Third-party trademarks mentioned on the Website are the property of their respective owners and are used for identification purposes only. Such use does not imply endorsement or affiliation unless explicitly stated.

4. Privacy Information:

Your privacy is important to us. This section outlines how we collect, use, and protect your personal information.

4.1 Information Collection

We may collect personal information such as your name, email address, and IP address when you interact with the Website (e.g., through contact forms, comments, or subscriptions). We may also collect non-personal data (e.g., browser type, visit duration) via cookies and analytics tools.

4.2 Use of Information

Your information is used to:

  • Provide and improve Website services.
  • Respond to inquiries or comments.
  • Send updates or promotional materials (with your consent).
  • Analyze Website usage and performance.

4.3 Data Protection

We implement reasonable security measures to protect your information from unauthorized access, disclosure, or loss. However, no online transmission is 100% secure, and we cannot guarantee absolute security.

4.4 Sharing Information

We do not sell or rent your personal information to third parties. We may share data with:

  • Service providers (e.g., hosting, analytics) under confidentiality agreements.
  • Legal authorities if required by law or to protect our rights.

4.5 Your Rights

You may request access, correction, or deletion of your personal data by contacting us at info@liberty-partners.com. You can also opt out of communications at any time via unsubscribe links or by contacting us.

4.6 Cookies

We use cookies to enhance your experience. You can manage cookie preferences through your browser settings.

5. Use of the Website:

You agree to use the Website only for lawful purposes and in a manner that does not infringe the rights of others or restrict their use of the Website. Prohibited activities include, but are not limited to, distributing malware, spamming, or attempting unauthorized access.

6. Limitation of Liability:

The Website and its Content are provided “as is” without warranties of any kind, express or implied. Liberty Partners is not liable for any damages arising from your use of the Website, to the fullest extent permitted by law.

7. Vendor Quality Requirements:

The vendor shall maintain a Quality System that is compliant to ISO 9001, AS 9100, 14 CFR Part 21 Production Approval, 14 CFR Part 145 Repair Station Certification, or an equivalent industry-recognized quality system or standard. Liberty Partners recognizes third- party certifications issued by an accredited Certification Registration Body (CRB). The scope of third-party certification must be appropriate for the type of product or service provided to Libert Partners. If no certifications, the vendor shall complete a vendor survey for approval by Liberty Partners.

Note: Vendors providing calibration services are subject to specific requirements.

Initial and subsequent periodic review of vendor’s quality system may be performed at the option of Liberty Partners. Objective evidence of vendor compliance, either by submittal of requested evidence or evidence of a third party accreditation, may be acceptable for the purpose of re-survey.

8. Certificate of Conformance:

Supplier/vendor to certify that all articles in PO shipment, in quantities shown on the purchase order, are in conformance with the requirements, specifications and drawings applicable to that purchase order. Inspection / Test data is on file and available for review upon request.

Supplier/vendors shall provide a Certificate of Conformance with every shipment. The Certificate must include the following, as applicable:

  • Part number and description
  • Lot or serial number (as applicable)
  • Purchase Order number and PO line item
  • Quantity
  • Statement of conformance to applicable drawings, specifications      or other technical data.
  • Signature of authorized agent of the manufacturer or distributor and position held.
  • Location of inspection records for review by Liberty Partners (or its customer), if requested.

9. Material Certification Required:

Supplier/Vendor shall supply Mfg. material certification for all materials sold and provided to make product.

Raw Material

Metallic raw materials shall be identified in accordance with Federal Standard 184, or ASTM B666, as applicable. Sheet materials shall have identification markings placed on the “non‐preferred” side of sheet. Supplier/vendor maintains a copy of all supplier/vendor‐procured raw material certifications, which must be readily retrievable and shall include material specification, description, alloy and condition. The supplier/vendor shall maintain the mill certification for procured metallic material that shall include physical properties, chemical analysis, and heat‐lot number. Distributors of metallic raw material shall include a copy of the original mill certification with the shipment of deliverable material. Non‐metallic raw materials shall also include material specifications, and certificates of conformance. Non Domestic Materials are not allowed to be used unless approved by Liberty Partners PO.

Preference for Domestic Specialty Metals

Reference the Defense Federal Acquisition Regulations (DFAR) Sect. 252.225‐ 7014, and the Federal Acquisition Regulations (FAR) Part 25. Unless otherwise specified on the purchase order, shipments of metallic raw material meeting the Specialty Metals definition in DFAR 252.225‐7014 are subject to the Qualifying Country Source restrictions, found in DFAR Supplemental Clause 225.872.

10. Scope and Acceptance

These Supplier Terms and Conditions (“Terms”) apply to all purchase orders, contracts, and agreements issued by Liberty Partners (“Liberty Partners,” “we,” “our”) to any supplier, subcontractor, or service provider (“Supplier”). Acceptance of a Liberty Partners purchase order constitutes acceptance of these Terms unless otherwise agreed in writing.

11. Quality Management System Requirements

Suppliers shall maintain a quality management system appropriate to the products and/or services provided, and compliant with applicable requirements, including but not limited to:

  • AS9100 / AS9120 / ISO 9001 (as applicable)
  • FAA regulations when supplying aviation-related products or services
  • Customer, regulatory, and statutory requirements identified on the purchase order
  • When needed approval may be granted based on supplier evaluation using vendor survey.

Liberty Partners reserves the right to verify compliance through audits, inspections, or records review.

12. Flow Down of Requirements

Suppliers are responsible for flowing down all applicable requirements of Liberty Partners purchase orders, drawings, specifications, and these Terms to their sub-tier suppliers, including:

  • Quality requirements
  • Product and service conformity
  • Product safety
  • Ethical behavior
  • Regulatory and statutory compliance

13. Product and Service Conformity

Suppliers shall:

  • Provide products and services that conform to all specified requirements
  • Use only approved materials, processes, and sources when required
  • Notify Liberty Partners prior to shipment of any nonconformance or deviation request
  • Obtain written approval before implementing deviations or substitutions

14. Change Control

Suppliers shall notify Liberty Partners in writing and in advance of any changes that may affect product or service conformity, including but not limited to:

  • Design changes
  • Manufacturing processes
  • Inspection or test methods
  • Materials or suppliers
  • Facility location or ownership

No changes may be implemented without Liberty Partners’ written approval when required.

15. Right of Access

Liberty Partners, our customers, and applicable regulatory authorities (including the FAA) shall be granted right of access to applicable facilities, records, and processes related to the fulfillment of Liberty Partners purchase orders, upon reasonable notice.

16. Inspection and Test

All products and services are subject to inspection and verification by Liberty Partners, our customers, and/or regulatory authorities at any stage of production or after delivery. Acceptance by Liberty Partners does not relieve the Supplier of responsibility for meeting all requirements.

17. Records Retention

Suppliers shall retain quality and inspection records for a minimum of:

  • 10 years, unless otherwise specified by contract, regulation, or customer requirement

Records shall be made available to Liberty Partners upon request.

18. Product Safety

Suppliers shall ensure product safety throughout the supply chain by:

  • Preventing the use of counterfeit, suspect, or unapproved parts
  • Implementing controls to detect and prevent product safety risks
  • Promptly notifying Liberty Partners of any product safety concern

19. Counterfeit Parts Prevention

Suppliers shall have controls in place to prevent the introduction of counterfeit parts, including:

  • Purchasing from original manufacturers or authorized distributors
  • Maintaining traceability to the original source
  • Providing objective evidence of authenticity upon request

20. Ethical Behavior

Suppliers shall conduct business ethically and in compliance with applicable laws and regulations. This includes:

  • Prohibition of bribery, fraud, or corruption or misrepresentation of facts
  • Accurate reporting and truthful communication
  • Protection of confidential and proprietary information
  • Accuracy of certification documents or any other quality documents

Failure to comply with this will result in automatic removal of approval.

21. Corrective Action

Suppliers shall:

  • Promptly respond to corrective action requests
  • Perform root cause analysis
  • Implement effective corrective and preventive actions within agreed timelines

Liberty Partners reserves the right to conduct verification of corrective actions at the supplier/ vendor facility.

22. Packaging, Handling, and Delivery

Suppliers shall package, handle, and ship products in a manner that prevents damage, deterioration, or contamination and ensures safe delivery. Delivery dates specified on purchase orders are mandatory unless otherwise agreed in writing.

Foreign Object Debris/ Damage

Supplier/vendor shall maintain good housekeeping and where applicable a Foreign Object Debris/Damage (FOD) prevention program, to preclude introduction of foreign objects into any deliverable item. Supplier/vendor shall employ appropriate housekeeping practices to assure timely removal of residue/debris generated during manufacturing operations or tasks. Supplier/vendor shall determine if sensitive areas that have a high probability for introduction of foreign objects should have special emphasis controls in place for the manufacturing environment.

23. Confidentiality

All Liberty Partners data, drawings, specifications, and information are confidential unless otherwise authorized in writing. Suppliers shall not disclose such information without prior written consent.

24. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Oklahoma, unless otherwise specified by contract.

25. Order of Precedence

In the event of a conflict, the order of precedence shall be:

  1. Liberty Partners Purchase Order
  2. Contract or Agreement
  3. Drawings and Specifications
  4. These Supplier Terms & Conditions

26. Vendor Charge Backs

In addition to, any and all, remedies available in law and equity, Liberty Partners reserves the right to charge a Supplier/Vendor for losses from non‐conformances including counterfeit parts, Liberty Partners furnished items and/or failure to comply with the contract and purchase orders.

27. Acknowledgement

By accepting a Liberty Partners purchase order, the Supplier acknowledges and agrees to comply with these Supplier Terms and Conditions.